Contractor management is the contractual layer of your external workforce: framework and assignment contracts, rate cards, timesheets, invoicing and renewals, held in one place. We run it from Belgium across 11 countries and three continents. Which matters, because the rules deciding what your contracts must say are national, and they stop agreeing the moment you cross a border.
Only Belgium and Luxembourg index wages automatically. Everywhere else rates move by negotiation, so one European rate card cannot be governed one way.
French penalty for unlawful labour supply, alongside imprisonment. The test differs from the Belgian one.
Inside the EU, one document proves which system covers a posted worker. Outside it, that rests on a treaty.
Framework and assignment contracts
One template set instead of one per supplier.
Rate cards and indexation clauses
Clauses tied to the joint committee that applies.
Timesheet validation
Approved hours reconciled against the contract.
Consolidated invoicing
One stream, one reference, one reconciliation.
Extensions and terminations
Notice dates tracked before they arrive.
Instruction agreements
The written record each country expects you to hold.
Tenure and chain tracking
Successive assignments visible in one place.
One paper trail
Procurement, HR and finance read the same contract set instead of three partial versions. When an inspector, an auditor or a works council asks who engaged whom on what terms, the answer takes minutes rather than a week.
Rates that move on a calendar
Indexation stops being a January argument. Each rate carries the joint committee that governs it and the date it adjusts, so budget holders see the increase before it lands on an invoice rather than after.
Renewals stop being surprises
Notice periods and end dates are tracked against the contract, not against a hiring manager’s memory. Assignments end deliberately, and nobody discovers a tacit renewal in the middle of a budget review.
Audit-ready
The documentation an inspector expects exists before anyone asks for it. In Belgium that means the written agreement listing the instructions you may give. In France it means a service contract that survives the exclusive-object test.
With us | In-house | Per supplier | Full MSP | |
|---|---|---|---|---|
| Who holds it | Sparagus, one contract set | Split across procurement and HR | Each supplier, on its own terms | Sparagus, plus supplier governance |
| Rate changes | Clause-driven, tracked per committee | Handled when an invoice disputes it | Whatever each contract allows | Benchmarked and renegotiated |
| Invoicing | One consolidated stream | One invoice per supplier | One stream per supplier | One stream, plus spend reporting |
| Audit trail | Maintained continuously | Rebuilt when asked for | Only as complete as the weakest supplier | Maintained, with quarterly review |
| Fits when | 20 to 60 externals, sourcing already handled | Under 20 externals, one country | Occasional, low volume, short assignments | Over 30 externals across five suppliers |
Send us your supplier list and a sample contract. One call is usually enough to tell.
Contract audit
Every active engagement read and checked against what it says about rates, notice and instructions.
Contract set design
One template family, one rate card structure, indexation clauses tied to the right joint committee.
Migration of live work
Active engagements move onto the new set at their next natural break. Nobody is renegotiated mid-assignment.
Ongoing administration
Timesheets validated, invoices consolidated, notice dates tracked, indexation applied on the committee calendar rather than on request. One monthly view of who is engaged, on what terms and until when, reviewed with you twice a year.
Only Belgium and Luxembourg index wages automatically. Everywhere else rates move by negotiation, so one European rate card cannot be governed one way.
French penalty for unlawful labour supply, alongside imprisonment. The test differs from the Belgian one.
Inside the EU, one document proves which system covers a posted worker. Outside it, that rests on a treaty.
IT support and service desk
The highest count of short assignments, so the largest share of contract churn.
Software and application
Long assignments with repeated extensions, where tacit renewal is the common failure.
Cloud, DevOps and SRE
The highest day rates on the panel, so indexation moves the most money here.
Mechanical and structural
Contracts follow site phases, which means end dates that move for reasons outside HR.
Finance and controlling
Short assignments repeated around closing periods, often with the same people each year.
Procurement and supply chain
Usually the internal owner of the contract set rather than a consumer of it.
Financial services
Contractor documentation is read by a supervisor, so the trail has to hold without being rebuilt.
Automotive and manufacturing
Volume follows production, so contract starts and ends cluster and notice dates collide.
Energy and utilities
Multi-site work with safety documentation attached to each engagement, not to the supplier.
Send us your supplier list and three sample contracts. Within two weeks you get a written view of what your rate clauses actually commit you to, and where the documentation would not hold.
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